Privacy and cookies information for College members
All the cookies mentioned below contain no personal information (often just a ‘session id’) and expire when the browser is closed.
The College Website
The College website uses the Raven Authentication service in conjunction with its own user database. After authenticating with Raven, the College website matches up your CRSid with an account on the College website and sets a cookie to keep track of your logged-in session.
The College website holds certain information about users, in order to improve the services offered by College. For example, allowing the website to email information and opportunities to Members. This information is imported from CamSIS and includes your name, CRSid, course, Tutor and your level of study. The website also stores the date you last accessed it.
The Survey System
The College uses an online tool to allow students to complete forms and surveys online. This is far more convenient and easier to manage than paper-based systems. College Members will occasionally be emailed forms they have to complete, or be directed to application forms, with a URL that starts: https://www.joh.cam.ac.uk/survey/ . This system uses several cookies to keep track of your progress with the online form.
Occasionally information such as your name and email address may be imported in to the system, so that automatic reminders about important deadlines can be sent.
All data traffic to and from the survey system is encrypted.
The Room Ballot System
Information will appear on the Room Ballot website in due course.
Webmail Access (Staff only)
The College provides staff with the ability to access their emails online, at https://webmail.joh.cam.ac.uk/ . This service sets a cookie to keep track of your logged-in session.
All data traffic to and from the webmail system is encrypted.