*During the nationwide lockdown, some of these Covid-19 policies have been paused. A detailed guidance note for members of St John's about how the College is operating during the next four weeks is available on our intranet.*
St John's College is closely monitoring the ongoing coronavirus Covid-19 pandemic. As the situation continues to change rapidly, our top priority remains the health, safety, and wellbeing of our entire community, in and outside of Cambridge.
Christmas vacation departure and Covid-19 testing
All students have been emailed directly outlining the arrangements for Christmas vacation departures and Covid-19 testing during the forthcoming holiday period. The full details can be read on the College intranet.
Asymptomatic testing - changes to individual confirmatory tests
The system has now changed for individual confirmatory tests - please see the asymptomatic testing section for the latest information.
Covid-19 testing update
The University offers swab tests to College and University staff and students displaying symptoms of Covid-19. If you have symptoms, tests should now be booked online via the web portal, not via the Addenbrooke’s Hospital Occupational Health phone line.
View the weekly College Bulletins for the latest updates at St John’s.
Covid-19 Student Guidelines
The Covid-19 Student Guidelines should be referred to regularly by undergraduates and postgraduates for the latest rules and guidance for life at St John’s College during the pandemic.
They are intended to be used in parallel with The Student Handbook which is an important and comprehensive source of information for our student community. The rules in the Student Handbook may sometimes depart from the Covid-19 Student Guidelines in various ways throughout the year, sometimes for short periods of time and sometimes at short notice.
Anyone who is in any doubt about the rules and principles that govern College life during the 2020/21 academic year should contact their Tutor, Student Services, the Lead Clinical Nurse or the Porters.
Self-isolation and quarantine
You must self isolate for 10 days if you develop a new continuous cough and or a fever (greater than 37.8C). and you must complete our online form. We will then provide specific advice for your individual circumstance. Please also consult the Government advice.
If you have symptoms you should immediately:
- stay indoors and avoid contact with other people as you would with the flu. Read our key information for isolation or quarantine due to Covid-19. if you are affected and live on-site as much of the advice is applicable to all residents of St John’s.
- Do not visit the Health & Wellbeing Centre in person, contact the Lead Clinical Nurse via the reporting form below.
Complete all of the applicable sections of the relevant reporting form below with as much information as possible.
Please note, information may be shared if it is felt appropriate but it will be handled sensitively and proportionately. We are collecting this data to track the coronavirus risk to the College members and we will keep the data for 12 months or until it is no longer needed.
In common with other Colleges, St John’s is closely following the guidelines relating to Covid-19 set out by the University of Cambridge.
Food and care for quarantining students
In the event of international students having to observe a two-week government-mandated quarantine period upon arrival to the UK, the College is committed to ensuring all quarantining students are provided for, and will look to ensure all students have an individual isolation supporter to collect food/groceries on their behalf.
The College will provide meals and access to basic groceries from a ‘shop’ style set up in College which will be available via click and collect. This will also provide basic toiletries/washing powder etc. Students would be charged as per normal for these facilities via Upay.
A network of individuals nominating self-isolation supporters is being planned in liaison with the SBR/JCR to build on their existing buddy system/College parents respectively for Freshers.
Symptom/contact reporting form
The College Covid-19 Symptom/Contact Reporting Form below is for students, Fellows and staff to notify the Lead Clinical Nurse, the Senior Tutor, and the duty Porters that you have:
- returned from a coronavirus affected area and would like to notify the College
- symptoms of coronavirus (a high temperature or a new, continuous cough)
- been in contact with someone who has coronavirus symptoms or is suspected to have coronavirus
- You are in a high-risk group and have decided to self-isolate on medical grounds
Test and Trace
St John’s College has a dedicated Test and Trace system in place to ensure that households and the contacts of those who test positive for Covid-19 or are symptomatic swiftly receive the appropriate advice and support.
Anyone using the College Bar or Hall will be asked to scan our QR code on entry which will take them to our Test and Trace form so we can act quickly if a case is identified and stop the spread of Covid-19.
NHS advice for those sharing a household with someone who has Covid-19 symptoms or has tested positive for Covid-19 is simple: self-isolate and follow the guidance. If you are a contact of someone who has contracted Covid-19, you only need to self-isolate if you have been informed by NHS Test & Trace to do so. A ‘contact’ is a person who has been close to someone who has tested positive for Covid-19 anytime from two days before the person was symptomatic up to 10 days from onset of symptoms. However, because the College community is one in which infection can travel swiftly we have implemented our own contact tracing within the College which complements the NHS system but will allow St John’s to act very quickly if a case is identified.
All undergraduate and postgraduate students at the University of Cambridge living in College accommodation are being offered a weekly test for infection with SARS-CoV-2, the virus which causes Covid-19, even if they show no symptoms.
This testing programme is the best chance the University has of keeping Cambridge as open as possible as we all navigate the Michaelmas Term – it is vitally important that as many of you as possible take part.
Students at St John’s will be tested on Tuesdays and should receive the results by the following morning.
The test will be self administered, using a swab to take a sample from the nose and throat. Because a limited number of tests are available, samples from several students will be tested together in pools by household.
All students in College accommodation have now all be contacted and told which household you are in, and informed of the randomly selected pooling lead who is responsible for collecting the testing kit from their pigeon hole from 6pm on Sunday, facilitating the completion of the tests by the pool, and then returning the completed tests to the red boxes in the Great Gate, Cripps or Forecourt Porters’ Lodges by 11am on Tuesday.
For those who screen positive
The system for individual confirmatory tests has changed.
If you contribute a swab to a positive pooled screening test, you will continue to receive a text message notifying you of the result the following morning.
You will no longer be sent an appointment at the University testing pod. Instead you will carry out the individual confirmatory test in your own room.
The College has been supplied with individual test kits (supplied in white envelopes). NOTE: These are not interchangeable with pooled screening test kits (supplied in brown envelopes).
Receiving and returning the Test Kit
- If you are in a pool that have screened positive and are required to have a confirmatory test, the test kit will be delivered by the porters. The Help Desk will telephone you to inform you that a test is on its way.
- If you live outside of College, you will take the test while the porter waits outside. The completed test will be collected by the porter
- If you live inside College, you will be informed that a test kit will be left outside your door/staircase door. This time you have to complete the confirmatory test by 1pm and leave it outside your door/staircase door for collection by the porters.
- The porters will be responsible for depositing all completed confirmatory tests in the drop box ready for collection by 1:30pm.
Taking the Test
Follow the protocol, which explains exactly how to take your swab. The process is slightly different from pooled screening, so please be sure to read this information carefully.
Use the camera app on your mobile phone to scan the QR code on the test kit envelope (or type in the website URL immediately below it). This will allow the programme to assign you the right test kit – otherwise, they won’t know who has taken the swab!
After double-bagging the sample, follow the instructions above to ensure the sample is collected Samples will be collected from the College and taken to the test facility only once a day, so it’s important not to be late.
Instead of a telephone call or MyChart message from Cambridge University Hospitals, you will receive the result of your individual confirmatory test the following morning by text message (similar to the pooled screening tests). St John’s will also be informed of the result.
If you do not receive your result, please therefore check with the College Covid Helpdesk in the first instance. The helpdesk can be contacted via email: The helpdesk can be contacted via email: email@example.com
This might occur, for example, if there was a “typo” in the mobile phone number you supplied to the programme when you consented to take part. Please also let the Covid Helpdesk know if you have any questions. Alternatively, you can email the Asymptomatic COVID-19 Screening Programme directly at firstname.lastname@example.org.
Finally, please note that these changes are only relevant for students contributing swabs to positive pooled screening tests – the pooled screening tests themselves will continue unchanged. Likewise, if you have symptoms of possible COVID-19, you should still book a test at the University testing pod using the link on the Stay Safe Cambridge Uni website.
For those wishing to participate in the testing programme you must, if you haven’t already, complete the consent form provided by the University.
You should have already received this and further information directly and more detail is available on the University's website.
Anyone who has any questions specific to the testing process at St John’s should email: email@example.com
The University of Cambridge and Colleges are cooperating closely with Public Health England’s Health Protection Team in Cambridge. The collegiate University has well developed protocols to prepare for and, if necessary, deal with communicable diseases. St John’s, like all Colleges, has made the necessary preparations to protect our community.
Face coverings policy
Face coverings should be worn in all parts of the College, whether inside College buildings or moving around the College site. This applies to all members of St John’s College and to visitors to the College unless you have an exemption. This requirement is in line with University policy.
There are circumstances where face coverings do not need to be worn and more details are in the FAQs below. However, if you are in doubt – wear a face covering until you have confirmed that one isn’t required.
Every member of St John’s has been/will be provided with two free washable cotton face coverings and we encourage the use of this kind of mask or disposable surgical masks rather than knitted materials/scarves/bandanas which may not be as effective. The free face coverings will be placed in student rooms ready for the start of term.
Face coverings are not a substitute for social distancing or other measures to mitigate Covid-19, such as being tested when displaying symptoms, self-isolating when unwell or advised to, enhanced cleaning regimes, and regular hand-washing. These primary mitigation measures should always be followed in addition to wearing a face covering when required.
There is increasing evidence that wearing face coverings can reduce transmission of coronavirus from an infected person to others. The wearing of face coverings is to be considered a social responsibility for those members of the College who can wear them, with the aim of providing increased reassurance to all members, including those most vulnerable to serious illness.
Exemptions for individuals and exceptions for particular settings are set out below.
College policy on face coverings is kept under regular review by the College’s Covid Silver group in line with the public health advice, our experience within College, and approaches across the University.
During the Covid-19 pandemic the College remains closed to members of the public, College and University alumni and all those who do not have specific business here.
The policy focuses on members of the College community and on visitors. ‘Members of the College community’ in this policy means: current Fellows; current staff including College Teaching Associates; current students, including those resident in College hostels or furnished lets; and widows and widowers of former Fellows.
Anyone not falling within this definition, such as alumni, former Fellows, former staff, the family and friends of Fellows, residents or staff, is considered a visitor for the purpose of this policy. Any visitor with specific business in the College are asked to check in on arrival at the Porters’ Lodge.
The College will do everything that is reasonable and proportionate to keep people safe. We require members of the College community and any permitted visitors to comply with government policy to reduce the transmission of Covid-19.
Food and drink
Takeaway food from the BDR, Order Ahead, and using the College Bar
The Buttery is open for breakfast on Wednesdays only between 8am and 10am, daily for lunch from 11.30am to 2.30pm, and again for dinner from 5.30pm to 8pm, currently for takeaway meals only. Staff and Fellows are encouraged to collect lunch between 11.30am and 12.30pm, and dinner between 5.30 and 6pm if possible. Saturday brunch will be served from 12.30pm-2.30pm every week. Advance booking is no longer required; existing bookings will be honoured but it is not necessary to arrive at that time. If you have booked a slot when the BDR is due to be closed, you will be contacted by the Catering team. Entry to the BDR is from K staircase 2nd Court and the exit is via the BDR Patio.
The Order Ahead service from the College Bar will continue as usual - see below.
The Hall is available to sit down to eat in once you have your takeaway food from the Buttery Dining Room. You will need to scan a test and trace QR code to go into the Hall. The staff inside the Hall will direct you where to sit; please follow their instructions. These areas will be cleaned before anyone else can sit in that seat/ area.
There are two sanitising stations outside the Buttery Dining Room as you make your way in, and it is recommended that all members of the College use them before entering the Buttery Dining Room. There are also sanitiser stations set up in the College Bar and Hall.
Face coverings must be worn at all times whilst in the BDR when collecting food and until you are seated in the Hall.
The College Bar will operate as a grocery shop and will be open from 10am to 6pm. It is possible to use the Order Ahead system via Upay to buy groceries or you can pop in during opening hours. It is also possible to use Order Ahead service for a cold lunch and dinner and collect from the College Bar during these times. The entrance is via K staircase. See the Buttery page for full details and learn how to open a Upay account to use this service.
The College Bar
The College Bar is open from 6pm-10pm every day, with last orders at 9.30pm. Advance booking is no longer required if there are available tables. A booking system is still in place for those people who would like to make a reservation in advance - email the Bar Manager, Jason Barker, at firstname.lastname@example.org. Students may only enter with their own households of up to six people, or single households of one person can book as a table of two and maintain social distancing. Contact details will be requested for track and trace.
Face coverings must be worn in the College Bar until you have be shown to your table.
Health and wellbeing
Health & Wellbeing Centre
The Nursing Team would like to welcome returners and freshers to St John's and are pleased to be providing ongoing support to students who are both in Cambridge or away-via email, telephone or video consultations.
Remote appointments are bookable via Moodle, with priority to freshers in the first few weeks of term.
Emma Manuel, Lead Clinical Nurse / Head of Health can be contacted via E.Manuel@joh.cam.ac.uk
Karen Miles, Health & Wellbeing Nurse can be contacted via K.Miles@joh.cam.ac.uk
Health&WellbeingCentre@joh.cam.ac.uk can be used to reach either Nurse.
Please note that a response will be given in order of priority so please state the nature of your enquiry and mark your email has high priority if you require an urgent response. Further information regarding Health & Wellbeing is available on this site using the above drop down options.
Our College Counsellor, Susie Renshaw, is currently offering appointments via phone or video call on Mondays, Wednesdays and Thursdays. Appointments usually last between 30-50 minutes.
To find out more or to book in an appointment please email Susie at: email@example.com or call 07593 139172.
At the time of your appointment, please ensure you are in a confidential, quiet space to take the call. A room in College is available to book for your appointment, if needed.
The College Chapel is open for private prayer and reflection from 9am until Evensong every day for resident members of College and staff. For the purposes of the College’s Covid-19 guidelines, current members of the College are considered to be current Fellows; current staff including College Teaching Associates; current students, including those resident in College hostels or furnished lets; and widows and widowers of former Fellows. Anyone not falling within this definition, such as alumni, former Fellows, former staff, the family and friends of Fellows, residents or staff, is considered a visitor for the purposes of the current guidelines. The rules around who can access Chapel services will be regularly reviewed.
Entry and exit is via the Chapel Court doors.
Online teaching & learning
The following resources have been gathered to help academics navigate the challenges of the 2020/21 academic year, and to assist those who are working with digital collaborative tools such as Zoom and Teams.